Lead Project Inspection Coordinator

Do you have experience in coordinating complex inspection processes? Are you driven to take on a role that emphasizes leadership, strategic planning, and collaboration with global teams?

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We are looking for a Lead Project Inspection Coordinator to ensure the accurate administration, tracking, and timely execution of inspection activities while coordinating third-party agencies and providing essential reporting and compliance oversight for oil and gas projects.

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Tasks & responsibilities:

• Monitor and Maintain Inspection Data:
  • Ensure inspection data is accurately updated and maintained in ERP systems to provide visibility and forecast activities for project teams and management.
• Coordinate Third-Party Agencies:
  • Direct and guide third-party inspection agencies to ensure compliance with requirements and timely execution of work.
• Vendor Inspection Plan (VIP):
  • Generate, maintain, and oversee the VIP in ERP systems for assigned projects.
• Ensure Compliance:
  • Verify project inspection coordinators' adherence to protocols for setting up and registering inspection activities in ERP systems.
• Support Procedures:
  • ​​​​​​​Assist in implementing project procedures for issuing Inspection Release Certificates, and Waivers, and managing punch lists.
• Inspection Matrix Maintenance:
  • Support the upkeep of the Project Inspection Matrix (PIM).
• Meeting Participation:
  • ​​​​​​​Attend post-PO meetings such as Kick-Off Meetings (KOM), progress reviews, and shipment release health checks when necessary.
• Documentation Management:
  • ​​​​​​​Collaborate with document control teams to ensure timely and complete uploading of inspection-related documentation.
• Reporting:
  • ​​​​​​Prepare and maintain regular reports on Vendor Inspection Plans, inspection date forecasts, punch lists, and site observations.
• Supplier Communication:
  • Ensure supplier notifications meet requirements and prepare transmittal packages for inspection agencies.​

• High school diploma or Bachelor's degree in engineering, business, analytics, or computer science.
• Minimum 3 years of experience in inspection coordination or administration roles.
• Knowledge of Oil & Gas industry quality standards and inspection test requirements for complex equipment is a plus!
• Field inspector or inspection coordination experience is an advantage.
• Strong analytical skills and proficiency in Excel, experience with Power BI is a plus!
• Understanding of quality documentation, such as ITPs, technical specifications, FAT procedures, manufacturing processes, and quality assurance plans.
• Self-starter with strong interpersonal and organisational skills.
• Excellent time management and proactive leadership capabilities.
• Flexible and adaptable to operational changes.
• Fluent in English, both verbally and in writing.